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Purchasing Coordinator

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Please see Special Instructions for more details.

It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete. Resumes WILL NOT be accepted in lieu of a completed application. *Attached transcripts must show degree conferred/awarded.*

Posting Details

Position Information

Position Title Purchasing Coordinator
Job Description Summary

1) Understand and interpret State of Louisiana Purchasing regulations. Provides oral and written interpretation of policies and procedures, rules and regulations, revised statutes and internal guidelines to staff and vendors.
2) Coordinates the purchasing tasks to buy a variety of services and commodities or types of commodities. Analyzes requests for purchases; determines proper method of procurement; prepares specifications and reviews complete bids and proposals for compliance with statutory regulatory requirements.
3) Establishes and maintains records of purchasing transactions; establishes and maintains files of qualified vendors and procurement policies and procedures.
4) Purchases supplies and equipment not requiring bidding, selects qualified bidders, and prepares purchase orders.
5) Provides supporting documentation to the accounts payable department.
6) Coordinates the monthly reconciliation of open purchase orders with the receiving and accounts payable departments. Follows up on all purchase orders not received within 30 days. Issues and distributes change order and cancellation notices to vendors and appropriate staff. Prepares change orders to cancel items in Banner that have been returned or cancelled. Cancels all encumbrances in Banner at the end of fiscal year.
7) Discusses and documents defective or unacceptable goods or service with vendors and others to determine source of trouble and take corrective action. Coordinates return of merchandise and refusal of services.
8) Assists with contract development, management and monitoring.
9) Manage multiple, complex projects and assignments in consultative, efficient and effective manner.
10) Work independently with minimal supervision and remain organized in a fast-paced environment.
11) Perform accounting functions as needed.
12) Performs other duties as assigned.

Qualifications Desired

Bachelor’s degree. Strong organizational, communication, customer service and computer (Excel, Word, Office) skills. Knowledge of Accounting required; Governmental/Fund Accounting preferred.

Experience Required

Associate’s degree with four years of relevant experience required.

Type of Position Professional
Department Accounting
Full-time or Part-time? Full Time
Status 12 Months
Degree Required Associate
Degree Preferred Bachelor
Salary $36,179.00
Estimated Hours per Week 40

Posting Detail Information

Posting Number 13-00468
Open Date 03/13/2018
Close Date 03/25/2018
Open Until Filled No
Special Instructions Summary

It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete. Resumes WILL NOT be accepted in lieu of a completed application.

Attached transcripts must show degree conferred/awarded.

Quick Link

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. How did you hear about this employment opportunity?
    • Other Job Board
    • Our Website
    • Advertisement/Publication
    • Personal Referral
    • Facebook
  2. * Do you possess an Associate's Degree or greater?
    • Yes
    • No

Requested Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
  3. Unofficial Transcripts
Optional Documents
  1. List of References
  2. Reference Letter 1
  3. Reference Letter 2
  4. Reference Letter 3
  5. Writing Samples
  6. Other Documents